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Do We Have Enough Staff? Using Workload Data to Inform Staffing Decisions 

September 14, 2026
2:00 – 3:30 pm ET * Webinar
3:35 – 4:30 pm ET * After the Show * Talk with the Faculty Directly!

One of the most common challenges facing research administration leaders is determining whether current staffing levels align with the work that needs to be accomplished. Yet research administration work is often complex, variable, and difficult to quantify using traditional workload measures.

 This practical webinar will explore approaches for assessing workload, evaluating staffing needs, and using data to support resource decisions. Participants will learn about different workload distribution and staffing models used across research administration offices, including centralized, decentralized, and hybrid approaches. The session will focus on identifying meaningful workload indicators, collecting and analyzing data, and translating that information into actionable staffing insights.

 Whether you are building a business case for additional resources, evaluating team capacity, or seeking a more equitable distribution of work, this webinar will provide practical tools and examples to help you move from anecdotal concerns to data-informed decision making.

Through institutional examples and case studies, participants will explore strategies for answering critical questions: How much work do we really have? How is it distributed? How many staff members do we need? And what data can help us make those determinations?

Learning Objectives

By the end of this webinar, participants will be able to: 

• Identify common workload and staffing models used in research administration organizations.
  
• Recognize quantitative and qualitative measures that can be used to assess workload and capacity.
  
• Evaluate workload distribution across teams using data-driven approaches.
  
• Develop strategies for determining staffing needs and supporting resource requests.
  
• Apply workload analysis techniques to real-world research administration scenarios.
  

Format of webinar: 90-minute presentation, followed by 55 minutes of discussion.
Who Should Attend

Research administration leaders, directors, managers, supervisors, department administrators, and anyone responsible for staffing, resource planning, workload distribution, or organizational effectiveness within the research enterprise.

Participants receive 1.5 hours of continuing education credits.

You can access your certificate from the box on the right side of the screen, after filling out the webinar evaluation.

NCURA webinars use the Zoom Webinar platform. To confirm that you are ready to participate, please test your browser before joining the webinar, or review the more detailed system requirements.

• It is recommended that you use a PC or MAC with an updated Internet Browser either Google Chrome, Mozilla Firefox, Edge or Safari.  
• Make sure you have pop-ups blockers disabled in your Internet browser settings.
• Wifi is not recommended. The problem with WiFi is signal strength can vary causing bandwidth to increase or decrease.
• We recommend a wired connection. A wired connection gives a consistent signal and consistent bandwidth. A wired connection provides a better experience.
• It's better for organizations with low bandwidth to only have the webinar running on 1 computer in a conference room than having 10 individual people running the session on 10 computers at their desks.
• Audio (sound) is projected through your computer speakers. Be sure your computer is equipped with speakers so you can hear the presenters.

Member Price: $250.00 Non-Member Price: $355.00

Your registration includes one log-in. We are pleased to provide the opportunity for you to register additional sites at your institution for no additional charge.

When you are checking out, click the "Add Extra Login" button in your cart, and type in the email address of your colleague that you would like to register. If they already have a profile in the registration system, their name will pop up and you can add them to your registration.  

If that person has never logged in to the Online Learning Center their name will not come up. Please have them go to the NCURA website to create a profile, then log into this registration site. This initial login is required for the registration site to communicate with NCURA's database. After that, you will be able to add them to your registration.*

If you add at least one additional registration with yours, you will be able to change or add more registrations for the webinar in the future by clicking “My Registrations” in the menu at the top left of the home page, then clicking the “Purchases for Others” button.

*If you have already checked out without adding any additional logins but would still like to invite others from your institution, please refer to the extra logins tab for a registration link for your institution. Note, this tab will only appear after you have completed your paid registration.

Handouts will be available 24 hours before the live webinar. 

Closed Captioning for the live presentation is available at no additional fee. Sign in and click on the Closed Captioning icon in your zoom tools.

For technical assistance email ncura@commpartners.com

Recording and Copying of Presentations is Strictly Prohibited

Audio/video recording, capturing, photographing, broadcasting or using AI tools to duplicate, transcribe, or otherwise reproduce an NCURA program in any form is strictly prohibited. In addition, the unauthorized copying, sharing or distribution of NCURA copyrighted electronic materials is also prohibited.