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Accelerating Research Contracting with AI and Automation: Tools, Ethics, and Real-World Lessons  

June 10, 2025
2:00 – 3:30 pm ET * Webinar
3:35 – 4:30 pm ET * After the Show * Talk with the Faculty Directly!

As research agreements grow more complex and timelines tighten, institutions are exploring how artificial intelligence and automation can streamline contracting workflows—without compromising transparency, compliance, or trust. In this forward-looking session, participants will gain a practical understanding of how AI can support every phase of the research contracting lifecycle, from intake and negotiation to monitoring and compliance. We’ll explore use cases like reusing prior agreements, leveraging AI for contract summarization and negotiation insights, and designing better prompts for contract “chat” tools. Drawing on lessons learned from early adopters—including a case study from the Mayo Clinic—this session offers concrete strategies for thoughtful, ethical AI integration. Interactive exercises will give attendees hands-on experience in prompting, workflow design, and rethinking their contracting processes for the digital age.

Learning Objectives

By the end of this session, participants will be able to:

• Recognize how AI and automation can streamline the research contracting lifecycle, from intake through negotiation to compliance tracking.
• Evaluate ethical and operational considerations when integrating AI into contract workflows, including data privacy, transparency, and oversight.
• Identify key use cases and tools for contract intelligence, such as reusing prior agreements, “chatting” with contracts, and tracking negotiation outcomes.
• Understand the skills required to collaborate effectively with AI, including prompt design and human oversight.
• Apply lessons from real-world AI implementations at leading institutions to accelerate digital transformation within their own organizations.

Format of webinar: 90-minute presentation, followed by 55 minutes of discussion.

Prerequisites

None

Participants receive 1.5 hours of continuing education credits.

You can access your certificate from the box on the right side of the screen, after filling out the webinar evaluation.

NCURA webinars use the Zoom Webinar platform. To confirm that you are ready to participate, please test your browser before joining the webinar, or review the more detailed system requirements.

• It is recommended that you use a PC or MAC with an updated Internet Browser either Google Chrome, Mozilla Firefox, Edge or Safari.  
• Make sure you have pop-ups blockers disabled in your Internet browser settings.
• Wifi is not recommended. The problem with WiFi is signal strength can vary causing bandwidth to increase or decrease.
• We recommend a wired connection. A wired connection gives a consistent signal and consistent bandwidth. A wired connection provides a better experience.
• It's better for organizations with low bandwidth to only have the webinar running on 1 computer in a conference room than having 10 individual people running the session on 10 computers at their desks.
• Audio (sound) is projected through your computer speakers. Be sure your computer is equipped with speakers so you can hear the presenters.

Member Price: $145.00 Non-Member Price: $170.00

Your registration includes one log-in. We are pleased to provide the opportunity for you to register additional sites at your institution for no additional charge.

When you are checking out, click the "Add Extra Login" button in your cart, and type in the email address of your colleague that you would like to register. If they already have a profile in the registration system, their name will pop up and you can add them to your registration.  

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*If you have already checked out without adding any additional logins but would still like to invite others from your institution, please refer to the extra logins tab for a registration link for your institution. Note, this tab will only appear after you have completed your paid registration.

Handouts will be available 24 hours before the live webinar. 

Closed Captioning for the live presentation is available at no additional fee. Sign in and click on the Closed Captioning icon in your zoom tools.

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